Product
What the arrangement has built, so far
The e-commerce and CRM behind a volume photography business: bookings, shoot day, parent sales, fulfilment and the reporting round it. Every one of these started as a studio saying something was slow — read it as a snapshot rather than a specification, because it will have moved by next month.
01 · Book & plan
From enquiry to a shoot in the diary
Every school and nursery you work with, their contacts, their history, and the season ahead in one pipeline.
- ›Bookings pipeline — enquiries move stage by stage until they're booked
- ›Shoot calendar — the whole season, with conflicts caught before they bite
- ›Photographers & kit — assign a shoot, offer uncovered days out to the team, track commission per photographer
- ›Client records — school, nursery, group head, and the people who actually sign things off
- ›Workflow templates — the right to-do list generated for every job automatically
02 · Shoot day
Upload once, and the repetitive parts take care of themselves
Photos go up in bulk and come back watermarked, print-prepped and matched to the right child without anyone sitting there doing it. You still choose which frames go in, and you still edit them your way first.
- ›Bulk upload — big sets don't freeze the browser
- ›Automatic watermarking — every image is watermarked before a parent can see it
- ›QR access cards — one per child, generated as print-ready PDFs from your own template
- ›Proof cards — individual or whole-class, each with its own layout
- ›Groups & friends shots — tag exactly which children are in a small-group photo; it appears only in their galleries
03 · Sell to parents
The card is the key. No password to type.
Parents arrive at your shop, not a school's. Scanning the card opens that child's gallery and nothing else — the code goes in for them, so there's no password to type. They can key it in by hand too, which is what the screen here is asking for.
- ›Your storefront, not the school's — your logo, your colours, your own domain; every shoot you run sells through it
- ›A gallery per child — the code on the card decides what a family sees; nobody browses anyone else's child
- ›An account behind it — order history, several children on one login, and a one-time email code to get back in if the card goes missing
- ›Packages, price lists & coupons — volume pricing and per-shoot discounts
- ›Email campaigns and sales texts — "photos are online", "gallery closing" — with a shared inbox that connects your Microsoft 365 or Gmail account
- ›Smart send times — marketing goes out in the windows parents engage, not at 2am
- ›Phone orders & abandoned carts — take an order over the phone; see the baskets that never got paid
04 · Fulfil & get paid
Orders route themselves. You get paid direct.
Every order goes where it should — partner lab, your own printer, or split across both — with the paperwork generated for you.
- ›Lab routing — including mixed orders that split between a lab and your own printing
- ›Delivery notes & invoices — generated automatically from your own template
- ›Batch release — hold a job's orders and send them together after the deadline
- ›Stripe, direct to you — parents pay into your own connected account
- ›Refunds — partial, per-item, per-quantity, with a plain-English reason when one fails
05 · Understand the business
Which schools pay, which products sell, when parents buy
Reporting keyed on money actually taken, not orders placed.
- ›Sales & product performance — with period-on-period comparison
- ›Engagement heat map — when parents open and buy, against when you send
- ›Campaign email stats — exact, per campaign and per job stage
06 · Run the studio
The admin around the admin
Everything else working studios needs, without a second system.
- ›Team & roles — granular permissions, so a booking manager isn't an owner
- ›Document designer — your own QR card, proof card, delivery note and invoice layouts
- ›Shop page editor — about, FAQ, contact and legal pages, no developer needed
- ›Import & export — bring your clients, contacts and shoot history across rather than re-typing a decade of work — tell us what you are moving from and we will tell you what we can take, with a dry run that shows exactly what would change before anything is written
- ›GDPR tools — communications export and automatic deletion after a grace period
None of this is the pitch
It's evidence that the arrangement works. The pitch is that you get to add to the list, by working with our developers.
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